Your team is losing money.
Every week. Manually.
SUBCONTRACTOR INVOICE CHAOS
Every sub sends invoices differently — email PDFs, photos of handwritten bills, paper at the job site. Someone manually enters each one into QuickBooks or Sage. On a 10-sub project, that's 10+ hours every week.
WRONG COST CODES
Invoices coded to the wrong job or cost code distort your job costing reports in real-time. Mistakes aren't caught until month-end — when it's too late to fix the billing to the owner.
RETAINAGE NIGHTMARES
You hold 5–10% retainage from every sub on every project. Tracking who's owed what, on which job, through project completion — all managed in spreadsheets that break.
LIEN WAIVER BOTTLENECKS
Paying a sub without a signed lien waiver is a serious legal risk. Chasing 20+ subcontractors for signatures before every pay run takes hours — and still falls through the cracks.
EXTERNAL BOOKKEEPER DELAYS
You email documents Monday. Your bookkeeper processes them Thursday. By the time your numbers are ready, decisions have already been made on bad data.
YEAR-END 1099 PANIC
"Did we collect W-9s from everyone?" Every December, scrambling to figure out who was paid over $600, which subs are missing W-9s, and which 1099s are late.
The cost of doing it manually.
$208B
Lost annually to inefficient construction financial processes (CFMA 2024)
73%
Of general contractors still use spreadsheets for job costing
16 hrs
Average hours per week a project manager spends on invoice admin
34%
Of construction billing errors caused by manual data entry
Fully automated.
Your invoices, processed.
YOUR TEAM
Receives invoice from 20+ subs
MANUALLY BLOCKED
WORKLESS AGENT
Reads · Classifies · Suggests cost code
AUTOMATIC
RESULT
Approved booking in your system
Output in minutes
OFFLINE / SECURE
Runs in your infrastructure, your data stays yours
UNLIMITED
No per-invoice fees, no usage caps
FAST
Up and running in days, not months
Four steps. Zero manual entry.
Capture
A subcontractor emails an invoice. Your PM takes a photo at the job site. Your external bookkeeper forwards a PDF. Workless accepts all of it — any format, any source.
Extract & Classify
OCR reads every field: vendor name, invoice number, line items, amounts, tax. The AI automatically suggests the right job number, cost code, and GL account based on your chart of accounts and project history.
Review & Approve
You see a clean, structured summary of every invoice. One click to approve — or adjust if needed. No re-typing. No spreadsheet. The AI flags anything unusual before you see it.
Export & Track
Approved invoices export directly to QuickBooks, Sage, or your CPA's format. Retainage is tracked automatically per sub per project. Outstanding lien waivers are flagged before payment runs.
Built for how GCs actually work.
Multi-Job Cost Code Matching
AI automatically assigns invoices to the right job and cost code. Supports CSI MasterFormat, Uniformat, and your custom codes.
Retainage Tracking
5% or 10% — tracked per subcontractor per project, through every pay application, through final release.
Lien Waiver Checklist
Before a payment run, Workless flags every sub that hasn't submitted a signed conditional waiver for the current period.
External Bookkeeper Portal
Give your CPA or external bookkeeper read/review access. They work on approved data — not raw documents.
AI Chat for Job Costing
Ask "What's the total committed cost on Job #1042?" or "Which subs are still unpaid on the Riverside project?" and get an instant answer.
QuickBooks & Sage Export
One-click export in the format your accounting software expects. No manual journal entries.
What GCs see in the first 30 days.
80%
Reduction in invoice processing time
$0
Manual data entry errors — AI validates before you approve
Same day
Job costing data — not month-end surprises
3→0 days
Bookkeeper processing lag eliminated